24 results found
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Event Booking Options - add "No Show" option
Right now when attendees make a booking for an event, the only staff options are "Cancel." For tracking purposes, please add a "No Show" option.
8 votes -
no show
We'd like the ability to mark meeting/study room bookings as "no shows" when people do not show up for their reservation and pull a report on them (by name, date, location, etc.)
9 votes -
sticky filters
There are requests for sticky filters on various pages. We'd like it to be an option on all parts of Program.
7 votes -
Filter events with and without attendees
It would be helpful to have a way to easily filter past events by those that have had attendance numbers added and those that have not. This filter would help us to see at a glance who still needs to go through and add attendance stats to their events rather than having to open each event listing and check them individually.
5 votes -
Events and Equipment
When we book a room, we can also book equipment.
When we create an event, we can book a room, but not reserve equipment, that has to be done separately. We have parent/child rooms. That means that if staff does not book chairs, they may end up with none. It will mean staff have to do twice as much work to make sure they have the equipment that they need.
Please tie in equipment bookings to the Events calendar, so staff can book everything at once.1 vote -
Equipment Booking Notifications
Send one or more staff email addresses a notification when specific equipment is booked for example, equipment in a Makerspace. Currently staff have to constantly check Program's equipment requests for bookings for their items .
4 voteshttps://portal.productboard.com/iii/15-vega-product-portal/c/807-improve-report-scheduling-with-a-report-builder-granular-attendance
You'll be able to schedule a report to be sent to specific staff for equipment. You could schedule reports to be sent multiple times a day.
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Create Visible (But Unbookable) Rooms
A member library wants to create rooms that are viewable by patrons, but which they cannot reserve.
Right now, the only way we can accomplish this is to remove all availability from a room. But that isn't ideal, not least because (a) it gives patrons no idea of when the room might be in use, as well as cluttering up the , and (b) if staff want to manually book it for patrons on the back-end, they must click through repeated warnings.
This appears to be included as part of another idea (https://ideas.iii.com/forums/951976-vega-program/suggestions/49834827-add-option-for-other-location-visibility-on-back-e), but not addressed there.
3 votes -
Private yes/no filter would be really helpful on the search dashboard and on the staff calendar
We often have events created which are set to private=yes and some that should be private that have been left inadvertently with the default of private=no. We often discover this by error when things appear on the public calendar and on our website. We then have to edit each individual event to adjust the private yes/no setting. A search filter would allow us to quickly generate a list of private events. Having the ability to see this from the staff dashboard search results and on the staff calendar would be a huge time saver for our team. Currently, the only…
3 votes -
Custom Reminder Notice Dates
Libraries would like to have more customization on when reminder notices can be sent per event.
2 voteshttps://portal.productboard.com/iii/15-vega-product-portal/c/797-preset-triggers-for-email-notifications
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Waitlist for guests
For certain programs only allow the registration open for library card holders and add guests to a waitlist until a certain number before the event happens. At that time, move the guests automatically to the registration if there are still seats available.
2 votesWhen creating an event, library staff can set a date to open registration to guests. This allows their library patrons the opportunity to book programs first.
https://portal.productboard.com/iii/15-vega-product-portal/c/995-open-guest-registrations-on-a-specific-date
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Space
Adding category information to the spaces available and allowing them to be searched based on the category. i.e Auditorium , Meeting Hall.
4 votes -
Add "Registration Closed" to the List View
Currently in the list view of upcoming Events, you see "Fully Booked", but it is not clear whether the waiting list is still open. The user would need to select the event and scroll down to see "it's not currently possible to join the waiting list".
To avoid extra clicks and scrolling, it would be good to add "Registration Closed" to the list view.7 voteshttps://portal.productboard.com/iii/15-vega-product-portal/c/1065-display-more-statuses-for-events-with-registration
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5 votes
https://portal.productboard.com/iii/15-vega-product-portal/c/960-better-filtering-by-location-and-publisher
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Categorize Rooms to Help with Filtering and Hiding from Staff
We'd like to see an option to categorize rooms to help with filtering them or hiding them. For example, we have both public access rooms and staff-only rooms. However, not all staff can book the staff-only rooms, as they are only responsible for making public bookings. By categorizing the rooms, we'd hope to see all rooms of a certain category together and be able to collapse categories in the list view. Even further, it would be great to be able to hide categories from staff that are unneccesary to them and clutter their view.
3 votes -
Patron check in/check out option?
Patrons receive a confirmation that includes a " Manage Booking" box. One of our challenges is that we don't know when a patron has checked in to the room, or if they leave the room early.
Right now, patrons don't have to stop by the desk before or after their reservation. And, if patrons leave early without telling us we can't modify the reservation to free up space for another person. In the new VEGA system could a check - in and check - out button be added to the patron's reservation confirmation?
Something like a button or QR code…
3 votes -
Private Categories on Event Exports
Looking for a separate column on event exports excel sheet (run using the Statistics module on Vega Program) for private program categories. Currently, event exports only have "Categories" that shows the categories available to the public under "Event Categories." Attaching screenshots to show both the Event Categories and Private Categories we have when entering a program and then the Event Export that only has the one Categories section. We have a separate "Private Categories" section when entering new programs that are not viewable on event exports when looking at the List of All Events Tab. We are looking for more…
6 votes -
Set sort by to "relevance" by default
Set "Relevance" as the Default Search Option. Currently, the default search is set to "date," which often results in events being displayed that don't match the search keyword(s). Switching the default to "relevance" gives more accurate and meaningful search results.
Sort by Relevance results should be sorted by date. When the search is set to "relevance," the results are not sorted chronologically, which shows the events out of order.
6 votes -
Limit Bookings Across Rooms Within a Time Period
Several libraries in our consortium have multiple study rooms. They want to limit patrons to a single 'study room' booking across all of their study rooms for a given time period (e.g. Jane Doe can only book a single study room each day, but the next day she can book a room again, etc.).
Currently, they can limit bookings for an individual room, but the patron can just sign up for another room later that day (and go through them all in turn). I guess staff can monitor and delete duplicate bookings, and dedicated patrons will undoubtedly find other workarounds.
22 votes -
Downloadable Report for Event Registration Should Include the Booking Note & Staff Name field
Information entered in the Booking Note & Staff Name field on the add booking screen only shows if you hover over the icon in the current bookings. It would be useful if that information also showed up on the exportable spreadsheet.
4 votes -
Email contact person when event registration is full
We have staff that would like to be alerted when an event has no registration spots remaining–event is full. It allows staff to determine if additional spots can be added, sometimes by a change of location or meeting space. An email alert to the event contact would be a great heads up without staff having to self monitor the registration list. (Especially with decentralized programming efforts (virtual and in-person) occurring for numerous programs a month.
13 voteshttps://portal.productboard.com/iii/15-vega-product-portal/c/956-email-contact-person-when-event-registration-is-full
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