LEAP: Add line item to EDI invoices and receive
We have instances where an EDI invoice from a vendor will contain materials that were ordered both via EDI and directly through the vendor. The EDI invoice in Polaris only includes the EDI ordered materials and then we add a line item for the materials that were not ordered via EDI.
In LEAP we are able to add a line item to an EDI invoice but we are not able to receive it manually like we are in the client. I have included a screenshot to illustrate this.
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Gail Anderson
commented
This is critical to have in LEAP. There are often instances where we need to pay for an item that was not ordered. If a supplier ships the wrong format or wrong book, we reach out to them and request a no-cost replacement for the one we wanted and were invoiced for. If we do not have an order for the item that was shipped in error, we very often request an invoice for it. The invoice they send does not load as an EDI, so we then create a manual (regular) invoice. We can do this and link the line(s) to a bib, but we cannot receive the line, cannot pay the invoice, and cannot create the item record.
The Client has this functionality, so that item can be linked to an invoice and supplier. -
Eleanor Crumblehulme
commented
Here is the documented functionality in the client: https://documentation.iii.com/polaris/8.0/Default.htm#PolarisStaffHelp/Acquisitions/PAreceive/Receive_line_items_from_an_invoice.htm
In Leap, staff are having to add POLIs to copy to the invoice in order to receive them, which is a lot of extra work.
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AdminKatie LeBlanc
(Admin, Innovative)
commented
This is critical for us to get out of the staff client and into Leap for cataloging. Staff are being forced into staff client to fix invoices where the wrong fund was selected and they need to update quantity and price.
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Emily George
commented
This is an issue we continually face, too. It is pretty necessary for us to have, as we often have some items in an order not submitted through EDI.
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Beth Lane
commented
After trying this out on the test server, I can see why this is needed.