Event drafts hold the room reservations
Can we make it so when someone saves a draft event they're working on, it blocks the room off? This would be so much easier than needing to reserve the space in both places. Right now, they have to hold the room with a room booking, then put in their event information with the same dates, otherwise no one can see when a room is blocked off. Is this doable? Waiting until an event is approved for the web to have it appear on the calendar isn't ideal.
Sam Killian
shared this idea
AdminAngela Nolet
(Senior Product Manager, Innovative Interfaces, Innovative)
responded
Hello Sam,
The best practice is to create a template called "HOLD for TBD" or "Room Hold" with placeholder information. Then staff can enter the room, date, and time which will block it off for staff or other patrons to book it. As details firm up, they can make updates before the event is approved and visible to the public.
Please let me know if you have any follow-up questions,
Angela Nolet
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Kasey Blankenship
commented
To add to this idea, it would be better if the "draft" feature of the site is actually what holds the room instead of having to book with a template and create placeholders. To avoid having many items in our approval list, we have had to publish our placeholders as "private" events, which there is no easy way to filter or search. Our workflow involves each of our programming staff booking their own events, and it's easy to forget to cancel placeholders, especially when they can't be filtered if they are not named the same way each time. Having a single place to look (the drafts menu) for placeholders that need to be addressed would make for a simpler workflow.